Office Manager

Albany, NY
Full Time
D6
Experienced

Company Overview

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.

Summary

The Office Manager plays a key role in ensuring the smooth operation of our office by overseeing a range of administrative functions. Responsibilities include preparing payroll, managing word and data processing tasks, facilitating communication between technical staff and clients, and maintaining organized, division-specific records and information.

Responsibilities

  • Prepare and submit weekly payroll documentation to the corporate office for final processing.
  • Manage documentation for new hires, rehires, and terminations in accordance with company policies.
  • Support the corporate office with quarterly reporting requirements.
  • Oversee the peer review process for technical reports, including coordination of edits and finalization.
  • Prepare and distribute client proposals, maintain the proposal log, and ensure timely updates.
  • Log and set up new projects in the internal database, ensuring accurate and complete records.
  • Communicate with clients to request and gather necessary project information as needed.

Qualifications

  • High school diploma, associate's degree in business or related is ideal.
  • Proficient in Microsoft programs such as Excel, Word, and Outlook.
  • Organized and possess exceptional communication skills.
  • Ability to initiate and follow through with requests for information and track due dates.
  • Must be able to maintain confidentiality.

Compensation: $22 - 28/hour

Benefits

CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees.

This is an Equal Employment Opportunity.  All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. 

CME Associates, Inc. is an Affirmative Action Employer.

A New York State Certified Woman Owned Business Enterprise (WBE).

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