Administrative Assistant

Albany, NY
Full Time
D6
Entry Level

Company Overview

CME Associates, Inc. (CME) is a multi-talented and multi-disciplined engineering technology corporation that provides Construction Materials Evaluation and Technical Support Services to owners and professionals engaged in design, construction, and maintenance of buildings and infrastructure. CME's licensed engineers and certified technicians specialize in geotechnical engineering, construction materials evaluation in both field and laboratory, geological sciences, subsurface exploration, and investigative engineering.

Summary

Perform a variety of clerical, record-keeping, and customer service tasks to assist with the smooth operation of CME's Albany Division. The successful candidate will demonstrate good customer service skills, a detail-oriented focus, and the ability to effective communicate with internal and external customers. This is an in-office position, Monday – Friday 8AM to 5PM.

Responsibilities and Duties

  • Maintain good communication practices for both internal and external customers.
  • Maintain client, project, and future opportunity databases.
  • Organize and maintain project information (plans, specifications, drawings).
  • Input data into E-reporting system for use by technical staff.
  • Ensure operational procedures are being met (project checklists, communication logs, fleet vehicle records, staff certifications).
  • Process purchase requisitions and purchasing tasks for training and associated accommodations.
  • Maintain an appropriate inventory of office supplies and personal protective equipment.
  • Occasionally proofread client deliverables for grammar and punctuation.
  • Maintain confidentiality of sensitive information.
  • Assist Office Manager and Division Manager with various administrative tasks as needed.
  • Assist with maintaining and marketing CME’s brand image.
  • Perform occasional receptionist duties (telephone screening, responding to and directing visitors, opening and distributing mail).

Qualifications and Skills

  • Must possess a High School Diploma; Associate degree preferred.
  • Minimum of 2 years’ experience performing administrative responsibilities.
  • High degree of proficiency in the Microsoft Office suite (i.e. SharePoint, Outlook, Teams, Excel).
  • Possess good interpersonal and communication skills.
  • Have accurate and efficient data entry skills.
  • Strong attention to detail and problem-solving skills.
  • Strong organizational skills with the ability to multi-task.

Compensation: $22 - 24 per hour

Benefits and Perks

CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. 

This is an Equal Employment Opportunity.  All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. 

CME Associates, Inc. is an Affirmative Action Employer.

A New York State Certified Woman Owned Business Enterprise (WBE).

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